Cloud Sherpas helps Spyder streamline bulk uploads to Google Sites using Bulk File Uploader

Cloud Sherpas helps Spyder streamline bulk uploads to Google Sites using Bulk File Uploader
Industry Retail & Consumer Goods (CPG) Service Google Apps Region North America Company Size 100-999

Customer

Renowned for integration of high-tech fabrication, function and fashion, Spyder is the world’s leading skiwear and mountain-based apparel brand. Based in Boulder, Colorado, Spyder products are distributed in over 50 countries worldwide

Challenges

As more and more companies shift to the cloud and host internal content on Google Sites, a recurring question stumps IT professionals: how to get all of their files from existing file servers or SharePoint environments to Google Apps? Without an automated bulk upload solution, the only way to do this is to save and upload each file, and then go through each file and folder to reconstruct the original folder hierarchies in Google Sites. This process is prone to human error, and since it doesn’t keep a record or log summary of the migration process errors are difficult to track.

Spyder found itself dealing with these issues. Upon their Google Apps migration, Spyder saw great potential in the use of Google Sites to facilitate project collaboration and file sharing with employees, contractors, and vendors around the world. However, most of the files Spyder wanted to share were already contained in a structured internal file system, and certain files needed to be revised and uploaded to Google Sites regularly.

“When we calculated the cost in terms of employee time spent uploading multiple files and revisions into multiple sites throughout the season, it was a clear and easy decision to go with the Bulk File Uploader from Cloud Sherpas.”  Brian Kasid, IT Infrastructure Manager

According to Brian, “Prior to our migration to Google Apps and using Google Sites, we were using FTP for sharing these files. It did the trick but didn’t provide the many other useful features, like versioning, that Google Sites provides. However, a big problem we encountered was that, unlike FTP, a user could only upload a single file at a time into the File Cabinet of a Google Site.”

Spyder needed a tool that could not only quickly upload a large number of files, but also allow users to select exactly which files and folders to upload, so as not to upload duplicative content.

Solution

Spyder turned to the Bulk File Uploader (BFU) by Cloud Sherpas to address this challenge. The BFU transfers all selected files from clients’ servers into Google Sites while maintaining existing folder structures. The product turns a resource-intensive, manual task into an automated process free from human error, and also generates a log file summary so IT administrators have a detailed record of the migration. Because users can select or deselect specific files and subfolders to upload, BFU allows for archival housecleaning as IT managers can choose which files to upload to Google Sites and which to leave behind. Thus, by using the BFU, Spyder was able to separate files they wanted to publish on Google Sites from files they wanted to keep internally (such as revision files or excess logs) but not share.

Results

For Spyder, the use of the Bulk File Uploader yielded considerable time and cost savings. Uploading an entire repository of files and structuring them into 20 different Google Sites, a task that would have originally taken several hours, could now be done in a matter of minutes.

As Spyder’s Brian Kasid comments, “When we calculated the cost in terms of employee time spent uploading multiple files and revisions into multiple sites throughout the season, it was a clear and easy decision to go with the Bulk File Uploader from Cloud Sherpas. Cloud Sherpas has developed a great tool and I would recommend it to any organization migrating to Google Sites with a lot of files to transfer.”

Spyder continues to use the BFU to upload files to Sites and client extranets. The Bulk File Uploader is a strong example of how Cloud Sherpas facilitates efficient and effective migrations to the cloud.

Read more about how Cloud Sherpas can help your company through a seamless Microsoft Exchange to Google Apps migration.